Send HIPAA Compliant Encrypted Email To Patients, Insurers And Other Providers


  • Send HIPAA compliant email to patients, insurance companies, and other doctors.

  • Recipients can read and securely reply, without needing to install any software.

  • Answer patients’ questions via email.


  • Google Workspace keeps your data secure in the cloud in a reliable, HIPAA compliant manner.

  • Google has robust security measures in place which are regularly verified as compliant with numerous national and international security standards.


  • Signed BAA assures HIPAA compliant.

  • Protect your clients PHI, ensuring it is safe, secure, and always available.

Give Patients Fast, Efficient Service While Meeting The Strict Requirements Of Regulations Like HIPAA

HIPAA Compliant Email For Your Practice

Empower your staff to safely and securely email PHI to patients, pharmacies, insurance companies, and other doctors.

Safely email medical information such as test results, prescriptions, x-rays or health insurance forms.

Answer patients’ questions via email.

Recipients can read and securely reply, without needing to install any software.

Improve efficiency by eliminating time wasted printing, scanning, copying, mailing and faxing patient records.

Improve Patient Experience With Fast Registration, Communication, And Feedback

Start every visit by having patients fill out online registration forms (created in Google Forms) to provide their intake information.

Form data goes straight into Google Sheets where staff can follow up with patients immediately.

During the appointment, doctors and staff add administrative information to the same spreadsheet in real time; Sheets updates in real time so waiting room and registration staff instantly know what to share (such as follow-up appointments and reminders) with individual patients before they leave.

Enforce Secure Information Access And Compliance With HIPAA-Compliant File Repositories

Staff can securely store all your organization’s documentation and information, regardless of file format with Google Drive.

Store patient data files, and allow authorized employees to access the information from any corporate-managed device.

Access files through Google’s secure environment to minimize the constraints of EHR/EMR applications.

Drive’s enterprise-class syncing and sharing features allow the appropriate employees to access, share, and collaborate on their files.

Streamline Operations By Going Paperless.

Centralize key assets so staff can find all important documents in one place

Keep all internal communication, announcements, policy updates, and training documentation in a single Google Sites website. Now your organization has a one-stop destination for all important information, which any staff (or just a select group) can access anytime, from any device.

Doctors and staff can collaborate more efficiently by storing and sharing digital copies of x-rays, CT scans, voice and video messages, and other diagnostic tests results.

Shared Drive files update in real time and can be viewed from any device in a secured environment, minimizing the constraints posed by many EHR/EMR applications.

Eliminate inconsistent and outdated versions of documents.

With Forms, you can create electronic forms for patient feedback, employee time off requests, supply orders and more.

I've had the pleasure to work with Rocky (NextStep Cloud) on several difficult projects in the last couple of years. He is not only very well-versed and a problem-solver, but very pleasant to work with. He is always timely and routinely keeps us updated on changes that may have an impact on our business. I would highly recommend he be the first call you make when looking for cloud-based services.

Denese Smith - Northwest Ophthalmology