BUILDING GREAT THINGS
Helping Contractors Grow Their Business And Focus On Building Great Things
We use a multitude of different cloud products here at NextStep Cloud to keep everything running smoothly behind the scenes and to improve the productivity of our team. One product that we couldn’t live without is definitely Google Workspace! We aren’t afraid to come right out and say it’s by far the best email solution on the market right now for contractors.
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The Benefits Of Google Workspace For Your Contracting Business
(And Why We Use It)
Allow your team to access their email, calendar, contacts and company documents on any device from any location; whether in the office, on the job site, or from the road.
Move projects along rapidly. Project managers, foremen, engineers, and subcontractors can easily access, edit, and share files.
Workers on-site can quickly and easily access the newest version of project blueprints from a smartphone or tablet device, and leverage real-time communication.
Sales teams can snap pictures on-site and easily upload to the customer folder in Google Drive for the rest of the team to review.
Make scheduling hassle free. A new lead call comes in and your admin at the office takes down their information. They easily create an appointment for the new lean on the sales reps calendar, who gets a notification on his phone that a new appointment has been created. Boom! Easy as that.
You and your manages have full visibility all your team's calendar. Know exactly what they’re doing and when.
Here’s What It Includes
Google Workspace essentially allows your employees to have their own Gmail accounts with email addresses with your business domain name (example: firstname.lastname@example.org). A very small business with one or two users might be able to get away with free Gmail accounts and some alias+forwarding rules. But once you start hiring two or three employees, you’ll find yourself needing accounts that can be managed separately.
Many of us rely on it for scheduling calls with clients and setting due dates and reminders for important projects. Google Calendar can help you keep your schedule organized.
One of the great things about using Google Calendar in Google Workspace is the ability to create multiple calendars that are accessible to everyone in your company. For example, you might want a group calendar for events like team holidays and regular meetings.
Google Drive allows you to store, access, and share your files in one secure place. You then have easy access to them from any device. Google Workspace Starter plans come with 30GB of storage for every employee, and can be increased on-demand depending on storage needs.
If you haven’t used Google Drive before, one of the best things we like about it is the amazing search functionality! Did you know that you can search based on the content within a document (regardless of the file name)? Pretty handy. This means you can easily find what you’re looking for, no matter how disorganized you are
Google Keep seems to be one of those well-kept secrets that nobody knows about. If you’re looking for a basic Evernote alternative, Google Keep rocks! Being a Google product, it works flawlessly within the Googl;e Workspace ecosystem.
It can be an easy way to keep those frequently asked questions you get from customers in a convenient place. Create to-do lists, notes, and set reminders to stay on track. Everything syncs across your devices, so what’s important is always in reach. Easily share them with your team and archive them when you’re done. And once again Google’s search works flawlessly with it.
Rocky provides fantastic Google Workspace support for us. He quickly replies to requests for assistance, and checks in with us when he hasn't heard from us. We greatly appreciate the care he provides for our company.
Misty Herrin - O'Hara's Son Roofing
Adding the Google Workspace to my company saves me time and also improved our processes so we can scale the growth of the business faster and easier.
Les Clow - Mr. Duct Cleaner